All amounts set out in the operating procedures – port management and boatyard management – converge into administration, providing an immediate economic and financial control of the activity. The administrative management includes the control of accounting documents – for the receivable and payable cycles – and of the financial transactions. Through Navis-Data export, operators can forward documents and payments from Navis to the accounting management without the need to re-enter data. It is possible to automatically activate this mode through a nightly download of the same data, or through an interface that allows monitoring and verifying the information.

# ACCOUNTING DOCUMENTS #

The accounting documents may be issued both at the time of execution of the contract or definition of the work note, obtaining the necessary data from the aforementioned, and free from the operational aspects. For that which regards the receivable cycles, it is possible to produce the following documents: deferred and immediate invoice; transportation document; down payment and balance invoice; pro-forma invoice; till receipt.
The due dates are automatically calculated by Navis, on the basis of the relative timing or defined by the operator in virtue of arrangements manually made with the client. Navis develops a practical account statement that constantly updates credit and on debit items, both contractual and accounting, corresponding to all relations in force with customers and suppliers. In case of insolvency the application produces a letter of reminder highlighting all items for which liquidation is required. The application allows for the archiving of all reminders produced for the same customer.

# FINANCIAL TRANSACTIONS #

All aspects of corporate finance are faced and solved in this module. The process starts with the defining of the local cash-desks and the bank accounts that are intended to be used to manage liquidity.
The transactions are of three types: revenues, costs and liquidity transfers between certain accounts. The encoding of the causes for each one of these is at the operator’s discretion, which can then filter the mentioned transactions on the basis of customized criteria, extracting totals and partials for relevance entry. At any moment it is possible to attach more documents with the purpose of closing even more invoices with a unique operation. It is also possible to set different payment methods for the same cash register, for example in the case in which the due is paid partly in cash and partly through credit card. The procedure is intuitive and helps the operator to complete the entry of data. All the operations converge and give life to the cash desk or bank statement filtered daily or according to a different period, highlighting incomes, expenses and final balance of the time interval under consideration, computing together also previous and following balances. Also available is the daily cash-desk feature with the recording of balances and the preparation of specific log.

# ANALYSIS INSTRUMENTS #

The accounting documents and financial transaction forms are both equipped with verification and control instruments, in order to obtain, at any time, support information to the analysis of the Marina from several points of view. Here below are some of the printouts available:

• Annual turnover divided by category of pertinence and month;
  
• Turnover for the year compared to that of the previous financial year;
  
• Statement for cash desk or for bank account;
  
• Accounting movements filtered by period (receivable cycle and payable cycle), which is essential for the medium-small company that defers the fulfillment tax obligations to its accountant;
  
• Budget control (for internal use) with comparison between the costs and revenues based on the distribution of the accounting plan;
  
• General timetable of the tourist port both active and passive able to control the operational deadlines, namely the ones relating to payments of the contracts and of the boatyard works, and the accounting deadlines.
  
• Printout of the accruals: breakdown by year of overlapping contract values between different financial statements;
  
• 'Management control' printouts with the analysis of the overall situation for the Marina. The accounting documents and financial transactions forms both feature verification and control instruments, in order to obtain at any time support information on the analysis of the Marina from more points of view.